Meeting 2: September 15, 2013

IS 565 Group 3
MEETING MINUTES
SEPTEMBER 15, 2013


OPENING
The September 15, 2013 Meeting for IS 565 Group 3 began at 8:00 PM EST.

ATTENDING:
Brendon Guilliam, Sharon Routh, Tricia Smith and Robert Waltz.

AGENDA
I) Update from Brendon regarding the Center for Rural Affairs’s point of contact  
II) Determine assignments of group members for Responsibilities  
III) Final Proposal due on October 4th  
IV) Next Meeting - September 22nd, Brendon leads

DISCUSSION
 I) Update From Brendon.

We will have issues of ownership in the deep archives material, so we should leave a space for the center to add later but we will leave it blank.  The University of Iowa has operational control over the materials and releasing these to another organization would be problematic. In the Digital Library we create, we should add a placeholder section for archival material in future archival material needs to be added.

For the center we need to set a schedule for when we want material and when we will send it back.They will pay postage

II) Assignment of responsibilities.

(1) identifying the target community and designing a community analysis -SR
(2) developing collection guidelines -TS
(3) creating recommendations for metadata -RPW
(4) making decisions about technological infrastructure including digitization options -BG
(5) implementing a prototype DL that includes a small selection of sample records -All

Community Analysis - Sharon will take responsibility. Much of the statistical data can be found in the us.gov census site.  The Center for Rural Affairs has some small datasets but not much.  We can create an online survey and distribute it through our contact.

Developing Collection Guidelines - Tricia

Creating Recommendations for Metadata - Robert Waltz, will create a matrix of possible standards to use, write up rational for use of chosen standards.

Decide on technological infrastructure - Brendon,  create a matrix of technologies to use, evaluate their capabilities, write up reasons for choosing a technology.

Implementing Prototype- entire group will work towards the goal.

A matrix of tasks and subtasks with due dates will be maintained by the group in order to subdivide responsibilities further

Project Management Matrix

III) Final Proposal 
(See Final Proposal Draft Document) Everyone will write up their area of responsibility in the Final Project Proposal available in Google docs.

Final Project Proposal: 
 
TS -copy edit and standardize language/grammar 1st 3 parts of doc

Part 1 (1 Page) Introduce your project including its goals and any history related to it -BG

Part 2 (1-2 Pages) Outline what you propose to do -rpw

Part 3 (1-2 Pages) how you will accomplish your goals including but not limited to assigning specific tasks to group members outlining what materials will be used as references and identifying the projected timeline for key milestones TS & SR

Part 4 (1 Page) Everyone does their own page. State your personal goals regarding what you hope to learn and how it will benefit your professional or academic goals

IV) Next Meeting - September 22nd 8pm on G+, Brendon sets the agenda and coordinates the meeting


AGENDA- SEPTEMBER 22, 2013 8:00 PM EST

1)  Name of Project
2)  Distribution Method of Materials
3)  Division of Materials- Topically?, Sources?, Other?
4)  Deadlines for Milestones to be achieved
5)  Final Project Proposal Discussion- Part 4 (1 page each or 1 page total?)