Meeting 3: September 22, 2013

IS 565 Group 3

MEETING MINUTES

SEPTEMBER 22, 2013

OPENING

The meeting began at 8:10pm  9/22/2013

ATTENDING

Brendon Guilliams, Sharon Routh, Tricia Smith, Robert Waltz, and Inga Haugen.

AGENDA

1. Update on Center of Rural Affairs point of contact/ Project name
2. Insight from contact on Center for Rural Affairs requirements/ needs before work can begin
3. Discuss Material Types present at Center and decide desired material to work with.
4. Final Proposal due Oct 4th
5. Discuss Center for Rural Affairs material distribution for digitization processing
6. Next Meeting- September 29th, Tricia leads

DISCUSSION

 I) Update from Brendon regarding the Center for Rural Affairs’s point of contact/ Group naming discussion

• Center for Rural Affairs Contact update- Inga Haugen
• Center for Rural Affairs Beyond the Walls- group name

2) Inga haugen discussed Center for Rural Affairs documentation needs

• Need a Memorandum of Understanding. Center wants to ensure that they retain copyright. Inga Haugen is our contact.  Inga and Brendon are writing up the Memorandum. We will have the Documents until January 2014.

•  We need to review the Memorandum and sign it.  We may need to Fax/scan the document around in order to get all of our signatures.Thursday evening final draft, Brendon will sign and send to Robert, who will send to Tricia who will send to Sharon.

desired material to work with.

3) Inga Introduced the Types of materials that the project can work with

• Project Reports,
• Newsletters --group decided to focus on this material type
• Correspondence,
• Grants,
• Legislation,
• Born digital material (emails),
• Annual reports,
• Workshops,
• Conferences

• Direct Service Work- business workshops with farmers
• Policy Documents - internal documents

4) Final Proposal due on October 4th

• Proposal - CFRA Beyond the Walls  is the name of the digital project
• Need to fill in our personal goals. Brendon has begun the Introduction.

5) Distribution of Materials-

• send information to Brendon.
• We will focus on the newsletters, but will receive a variety of content in order to evaluate and provide future recommendations as well as provide spacing in the structure to support.
• In the proposal we should only mention the newsletters.

Agenda- September 29, 2013 8:00 pm Est.

1. Edit Final Proposal Document
2. Discuss Deadlines for Milestones to be achieved