Meeting 11: November 24, 2013

IS 565 Group 3

Meeting 11

MEETING MINUTES

November 24, 2013

OPENING

The meeting began at 8:00pm  11/24/2013

ATTENDING

Sharon Routh, Tricia Smith, Robert Waltz. andBrendon Gilliams

AGENDA

 

 I Review of Group Members

 II Review of Blog

 III Review of Omeka Site

I The PDF for peer review is a PDF form. We can fill it out and save it for each member. We should turn in our PDFs via Blackboard. We believe we should be able to upload all the PDFs of each member to the Assignments area, click on 'Group Member Evaluation Form' , and submit our forms by clicking 'Attach File' multiple times.  But we do not see how that is possible currently. 

II The Blog pages look good.  We are all finishing out our individual Pages for our areas of responsibility. Each page will include a References Section and any appendices as needed.  We may create a blog entry for each of our reflections.  Any additional specialized topics that we wish to address should be added as a blog page.

III Address issues regarding complex objects, DC

Presentation to Class

The Group presented the project to the class on November 20th, 2013; the last day the class met. We were also the last presentation on the last day of class. As you might imagine, we were all nervous.

Final Presentation Slide Show

Meeting 10: November 17, 2013

IS 565 Group 3

Meeting 10

MEETING MINUTES

November 17, 2013

OPENING

The meeting began at 8:00pm  11/17/2013

ATTENDING

Sharon Routh, Tricia Smith and Robert Waltz. Brendon Gilliams

AGENDA

 I Presentation

 II Imaging Specifications  

 III Review of metadata standards

 IV Evaluation of Technologies

 V Collection Policy

 VI Meeting for Presentation

I. Presentation has been started. We need to determine what to name it. We should meet later in the week to finalize presentation

II. The quality of the scans using 24bit color is substandard. The original documents were professionally printed on 20 pound paper. The ink has bled through the page and, when scanned, creates significant distortion of the original.  Using 600ppi Black/White tiff scanning, we were able to generate a clean copy of the original that will be sufficient for Optical Character Recognition software.  We will write up recommendations for the future, but for this assignment, due to technological and time constraints, we will only be displaying Black/White images of the newsletters

III. The standards have been added to and are in progress.

IV. The work is in progress. Document has been shared and several sections are looking very good.

a. It would be really cool to have certain plugins enabled.

b. Coins tags

c. Item Order

d. http://omeka.org/codex/Plugins/TeiDisplay

e. Library of Congress Subject Headings

f. OAI-PMH Repository

g. Collection Tree

h. Dublin Core Extended

V. Review Collection Policy so that Tricia can publish it to the blog

VI. We will meet on Thursday Night at 9:20PM

Meeting 9: November 10, 2013

IS 565 Group 3

Meeting 9

MEETING MINUTES

November 10, 2013

OPENING

The meeting began at 8:00pm  11/10/2013

ATTENDING

Sharon Routh, Tricia Smith and Robert Waltz. Brendon Gilliams

AGENDA

 I Review of metadata standards, led by Robert

 II Report on Collection Policy

 III Evaluation of Technologies

 IV Distribution of materials to group members

 V Imaging Specifications

I.  Looking at various standards as to how they would be used.  matrix is complete. Working on an evaluation and recommendations document. I plan to create a separate implementation details document with examples.

II. In Google Docs, adding some more details and finalize the details.  

III.  Will have a presentation next Sunday.

IV. Materials have arrived. Tricia has been provided 2 years of newletters. Each member will receive two years of materials to digitize however, due to time constraints, we asking that each member only digitize one newsletter from each year received. Robert can meet with Brendon 6pm until 9pm or before 1pm.  Circle Park, Deweys Den at 11am. Sharon will receive Materials via Brendon’s Mother.

V. 300dpi minimum resolution TIFF format. 24 bit color. This format provides high quality copy for preservation.  However due to the large size of the file, the images will be compressed using JPG for dissemination and for thumbnails.  Optical Character Recognition software will be used to extract the text from the TIFF images. OCR of images will be performed with either the opensource  OCRopus and/or tesseract OCR projects found in google code, or the proprietary  ABBYY FineReader software.  With the OCR’ed images, we will be able to produce TEI from which we then can distribute the newsletters in various display formats such as HTML, EPUB or PDF.  We have a decision point as to whether the PDF reproduction via TEI will be of sufficient quality for general distribution, or if we should create PDFs from the compressed JPGs versions.

Meeting 8 : November 3, 2013

IS 565 Group 3

Meeting 8

MEETING MINUTES

November 3, 2013

OPENING

The meeting began at 8:00pm  11/03/2013

ATTENDING

Sharon Routh, Tricia Smith and Robert Waltz.

AGENDA

 I Detailed discussion of metadata standards, led by Robert

 II Progress on Collection Policy

 III Distribution of materials to group members

I. Working on a Matrix evaluation. Looking at various standards as to how they

II. In Google Docs, adding some more details and finalize the details.  

III. “The materials have not arrived yet, but have been shipped will update as soon as I can.”

The Signing of the Memorandum of Understanding

In order to gain access to the materials for digitization, the group created and signed a Memorandum of Understanding with the CFRA.

Memorandum of Understanding Oct 20th, 2013

This memorandum served as the basis of understanding between the CFRA and the our digitization team. The memorandum ensured that the CFRA and our team understood the rights of ownership for all material to remain in the possession of the CFRA. The memorandum was requested by the CFRA Director to ensure that the labor of our team would be considered volunteer time and that the CFRA would have a document to use if any legal action against the team or the CFRA were to occur over work performed on this project.  

Meeting 7: October 27, 2013

IS 565 Group 3

Meeting Minutes

October 27, 2013

OPENING

The meeting began at 8:10pm, 10/27/13

ATTENDING

Brendon Guilliams, Sharon Routh, Tricia Smith and Robert Waltz.

AGENDA

I.               Status of materials – Brendon

II.             Collection Policy – Tricia

III.           Metadata standards -- Robert

DISCUSSION

I.               Materials have been boxed and are ready to ship (as of Friday, October 25). Brendon will notify the group to arrange pickup when he receives them.

II.             Collection Policy: in progress. We discussed specifics for the inclusion/exclusion of materials, language and maintenance. Decided on a max. file size for text, images, audio and video files for the collection.

Text – 10 MB

Images – 60 MB

Audio/Video – 1GB (files larger than this can be split and then pieced together

III.           Metadata: discussed pros/cons to Dublin Core, MARC/MARC XML, METS.  We compared main metadata standards and discussed options for people at the CFRA with little knowledge of metadata who may not be tech savvy. The group agreed that standards selected should be easy to understand for the people who will be maintaining the site but may not have experience in these areas. Robert shared an article on open source software with the group. Before next week’s meeting, more research will done on metadata standards in order to make a decision next week.

AGENDA FOR NEXT WEEK-November 2 at 8PM EST

·      Detailed discussion of metadata standards, led by Robert

·      Distribution of materials to group members