Meeting 7: October 27, 2013

IS 565 Group 3

Meeting Minutes

October 27, 2013

OPENING

The meeting began at 8:10pm, 10/27/13

ATTENDING

Brendon Guilliams, Sharon Routh, Tricia Smith and Robert Waltz.

AGENDA

I.               Status of materials – Brendon

II.             Collection Policy – Tricia

III.           Metadata standards -- Robert

DISCUSSION

I.               Materials have been boxed and are ready to ship (as of Friday, October 25). Brendon will notify the group to arrange pickup when he receives them.

II.             Collection Policy: in progress. We discussed specifics for the inclusion/exclusion of materials, language and maintenance. Decided on a max. file size for text, images, audio and video files for the collection.

Text – 10 MB

Images – 60 MB

Audio/Video – 1GB (files larger than this can be split and then pieced together

III.           Metadata: discussed pros/cons to Dublin Core, MARC/MARC XML, METS.  We compared main metadata standards and discussed options for people at the CFRA with little knowledge of metadata who may not be tech savvy. The group agreed that standards selected should be easy to understand for the people who will be maintaining the site but may not have experience in these areas. Robert shared an article on open source software with the group. Before next week’s meeting, more research will done on metadata standards in order to make a decision next week.

AGENDA FOR NEXT WEEK-November 2 at 8PM EST

·      Detailed discussion of metadata standards, led by Robert

·      Distribution of materials to group members