Meeting 9: November 10, 2013

IS 565 Group 3

Meeting 9

MEETING MINUTES

November 10, 2013

OPENING

The meeting began at 8:00pm  11/10/2013

ATTENDING

Sharon Routh, Tricia Smith and Robert Waltz. Brendon Gilliams

AGENDA

 I Review of metadata standards, led by Robert

 II Report on Collection Policy

 III Evaluation of Technologies

 IV Distribution of materials to group members

 V Imaging Specifications

I.  Looking at various standards as to how they would be used.  matrix is complete. Working on an evaluation and recommendations document. I plan to create a separate implementation details document with examples.

II. In Google Docs, adding some more details and finalize the details.  

III.  Will have a presentation next Sunday.

IV. Materials have arrived. Tricia has been provided 2 years of newletters. Each member will receive two years of materials to digitize however, due to time constraints, we asking that each member only digitize one newsletter from each year received. Robert can meet with Brendon 6pm until 9pm or before 1pm.  Circle Park, Deweys Den at 11am. Sharon will receive Materials via Brendon’s Mother.

V. 300dpi minimum resolution TIFF format. 24 bit color. This format provides high quality copy for preservation.  However due to the large size of the file, the images will be compressed using JPG for dissemination and for thumbnails.  Optical Character Recognition software will be used to extract the text from the TIFF images. OCR of images will be performed with either the opensource  OCRopus and/or tesseract OCR projects found in google code, or the proprietary  ABBYY FineReader software.  With the OCR’ed images, we will be able to produce TEI from which we then can distribute the newsletters in various display formats such as HTML, EPUB or PDF.  We have a decision point as to whether the PDF reproduction via TEI will be of sufficient quality for general distribution, or if we should create PDFs from the compressed JPGs versions.